Regular Meetings

Regular meetings of this Committee shall be called by the chairman every month on a date designated at the chairman’s discretion, but scheduled meetings may be thereafter canceled at the chairman’s discretion; provided, however, a meeting shall be held not less than once quarterly during each calendar year, and the September meeting wherein the chairman takes office, and the election of the other officers occurs shall be considered a mandatory meeting. Regular meetings shall normally be held at the Orlando Sanford Airport, at 9:00 a.m., but any regular meeting may, at the chairman’s discretion, be held at such other time and place as the chairman may designate.

Special Meetings

Special meetings may be called by the chairman on such dates and at such times and places as may be designated by the chairman.

Notice to Members

Notice of any regular or special meeting shall be given to the members by the chairman or the recording secretary, either personally, by fax, or in writing, not less than five days in advance of such meetings. Every written notice shall be deemed duly given when the same has been deposited in the United States mail, with postage prepaid, plainly addressed to a member at his or her last known address as recorded with the recording secretary. Such notice for a meeting may be waived by any member by written communication either before, during or after such meeting. Attendance by a member at a meeting shall constitute an automatic waiver of any required notice to such member of the meeting.

Notice to Public

Notice to the public of any regular or special meeting of this Committee shall comply with the laws of the State of Florida.

Quorum

A quorum for the conduct of business of this Committee shall consist of four or more members.

Voting and Committee Action

Each member, including the chairman, present at a meeting of this Committee shall be entitled to one vote on each matter submitted to a vote. On any issue requiring a vote, the affirmative vote of a simple majority at which a quorum is present shall constitute a legal majority and be the act of this Committee as long as it is a numerical majority. A member must be present at a meeting to vote, and on any issue requiring a vote, each member present must vote, except when, with respect to such member, there is or appears to be a possible conflict of interest under the laws of the State of Florida (as they are then in effect), in which case such member shall comply with the disclosure requirements of said laws.

Rules of Order

Meetings shall be conducted according to “Robert’s Rules of Order”.

Order of Business

The order of business generally shall be as follows: Call to Order, Roll Call, Previous Minutes, Communications, Subcommittee Reports, Chairman’s Report, Old Business, New Business, Public Comment, Adjournment.

Meeting Minutes

Minutes of each meeting of this Committee will be distributed within seven working days following such meeting to each member, to the Authority, to the City of Sanford, to Seminole County, the City of Lake Mary, and to such other interested parties who have requested copies. Minutes are public records and may be examined by any person desiring to do so, at reasonable times, under reasonable conditions, and under the supervision of the Authority’s custodian of the records (or custodian’s designee).